Privacy notice

The controller of your data is the Region of Central Macedonia, under the Terms of participation (Article 17).

• Address

  Region of Central Macedonia, 64 26is Oktovriou St., 546 27 Thessaloniki, Greece

• Email

  biohackathon@pkm.gov.gr

We collect the data you enter in the organisers’ participant form (opens in a new tab) or mentor form (opens in a new tab) on Aristotle University of Thessaloniki’s online forms platform (eforms.auth.gr). Everyone registers individually and submits only their own details. For example:

• Identity and contact

  The details that identify you and that we use to contact you.

• Interests and team

  Your interests and, if you already have a team, its name, so that you can be grouped with its other members.

• Additionally, for mentors

  The details the mentor form asks for in order to match you with teams.

• Acceptance of terms

  Your acceptance of the terms of participation and, where requested, your consent.

• The exact fields of each form are shown on the form itself.
• Every member of a team registers separately, with their own details.
• For winning teams, additional details (e.g. a tax identification number, ΑΦΜ) may be requested, solely to pay the prize.

• Managing registrations and checking for duplicate or incomplete applications.
• Grouping participants who give the same team name, and forming teams for those who register without one.
• Matching teams with scientific and technical mentors.
• Communicating with you about the organisation and progress of the hackathon.
• Scientific and technical support for the teams.
• Evaluation of the solutions by the Jury and announcement of the results.
• Awarding and paying the prizes to the winning teams, and meeting any legal administrative or tax obligations.
• Promoting the event, to the extent the law allows; consent to photos and audiovisual recordings being taken and used is given when you register.
• Only with their consent: publication on this website of mentor profiles (name, position, organisation, photo, keywords and expertise summary) and of committee-member profiles (the same details plus a short bio), together with a link to their LinkedIn profile where available.

Your data are not used for commercial purposes, nor for automated decision-making or profiling.

The legal basis of processing is set separately for each purpose, in accordance with Article 6 GDPR and the applicable legal framework. Where consent is required, it is requested specifically and separately, and it can be withdrawn.

Your data are accessible only to those who need them for the purposes above:

• authorised staff of the data controller;
• members of the Organising Committee, the Scientific Committee and the Jury, to the extent their role requires;
• the mentors matched with your team, for the details needed to work with the team;
• the department or body that pays the prizes, for the winning teams’ details only;
• Aristotle University of Thessaloniki’s online forms platform (eforms.auth.gr), on which the registration forms are submitted, and any other service providers involved in technical or organisational support, with the required safeguards.

Your data are never sold or passed on to third parties for advertising.

Data are kept only for as long as necessary for the purposes of processing, or as required by the applicable law and record-keeping rules.

Under the GDPR, and subject to the conditions it sets, you have the following rights:

• Access

  Find out whether and which of your data we process, and get a copy (Art. 15).

• Rectification

  Have inaccurate data corrected or incomplete data completed (Art. 16).

• Erasure

  Ask for your data to be erased (Art. 17).

• Restriction

  Ask us to restrict processing (Art. 18).

• Objection

  Object to processing, where applicable (Art. 21).

• Portability

  Receive your data in a structured, commonly used, machine-readable format (Art. 20).

• Withdrawal of consent

  Withdraw your consent at any time, without affecting the lawfulness of processing carried out before the withdrawal (Art. 7(3)).

To exercise your rights, contact the data controller (see section 1).

• No tracking cookies

  This website uses no tracking cookies and no analytics or advertising tools.

• Self-hosted fonts and icons

  Fonts and icons are served from this website itself, so loading a page makes no requests to third parties.

• Storage on your device only

  We only use your browser’s local storage (localStorage / sessionStorage), for your theme preference (light/dark) and the home-page animation pause setting; these settings stay on your device. You can delete them in your browser settings.

• Videos only on click

  Any embedded videos load only after you click play; from then on, the video provider’s privacy policy also applies.

• Registration forms are not submitted through this website: you fill them in and submit them on Aristotle University of Thessaloniki’s eforms.auth.gr platform, to which the registration links lead (see section 5).
• Links to external websites (e.g. the tools in the toolbox) are governed by those sites’ own privacy policies.

We may update this notice. The current version is always published on this page, with the date of the latest update at the top.